AI use policy at [Company name]
An Escouade template, to adapt. For anything touching employment law, have your adviser review it and introduce it as your obligations require.

WHY
We use AI to save time on repetitive work. It doesn't decide for us, and each of us remains responsible for what we send, sign or approve.

WHAT YOU CAN DO
- Ask it to summarise, write a first draft, translate or find information.
- Use the tools approved by the company: [list of tools].

WHAT WE DON'T DO
- Paste customer data, staff data or confidential information into a tool that isn't on this list.
- Send or publish an AI answer without reading it first.
- Record a meeting without telling the participants.
- Rely on a figure, date or quote without checking its source.

WHAT ALWAYS WAITS FOR A PERSON
- Anything sent outside the company, unless a written rule says otherwise: [exceptions].
- Any decision about a person: hiring, appraisal, disciplinary action.
- Any spending or contractual commitment.

WHO DECIDES
- Adding a tool or an agent: [name or role].
- Setting what an agent can do on its own: [name or role].
- Answering questions about this policy: [contact].

IF SOMETHING GOES WRONG
Report it to [contact] straight away, even if it seems minor. No one will hold reporting it against you.

Version of [date].