Telling people a meeting is recorded
An Escouade template. Adapt it to your company; for anything legal, have your adviser review it.

1. IN THE INVITATION

Hello,

This meeting will be recorded and transcribed with Escouade Meet, so we keep notes of the decisions, the actions and who owns them.
[First and last name] is responsible for it. The recording is kept for [chosen period] and shared with [people concerned].
If you'd rather not be recorded, tell me before the meeting or at the start, and we won't record.

2. AT THE START OF THE MEETING

"This meeting is being recorded for the notes. The Escouade Meet notetaker is in the participant list. If anyone objects, say so now and we'll stop it."

3. FOR A JOB INTERVIEW

Hello,

With your agreement, our interview will be recorded so I can listen to you without taking notes. The notes stay factual and decide nothing for us.
They're kept for [chosen period], and only [people concerned] can access them. You can say no: it won't affect how we consider your application.

REMEMBER

- Telling participants and getting their agreement is up to the organiser, present or not. The notetaker being visible doesn't replace it.
- On a video call, the notetaker announces itself in the chat and leaves if someone replies "no", where the platform allows it.
- In person, the phone recorder asks you to confirm agreement before it starts.